Cannabis License Management & Expiration Alerts.
Renewal cycles vary from 6 to 12 months and every state has a different portal and schedule. PermitsPilot tracks your state license, local permits, and employee badges in one place — with automatic reminders before each deadline.
Cannabis Licenses
State Cannabis Retailer License
Expires May 1, 2025
Local Municipal Permit
Expires Dec 31, 2025
Security Compliance Certificate
Expires Sep 15, 2025
Drop a license PDF — AI extracts dates instantly
Powered by trusted infrastructure
Google Gemini
AWS
Stripe
Twilio
An expired license doesn't pause your business —
it criminalises it.
Cannabis regulators have zero tolerance for expired credentials. The consequences aren't warnings — they're criminal.
Criminal Penalties
In California (DCC) and Louisiana (DCR), license expiration means criminal penalties for continued operations — not just fines.
6–12 Month Renewal Cycles
Depending on your state, licenses expire every 6 or 12 months — each on a different date from a different regulatory body.
Every State, Different Portal
Every state has a different renewal portal, schedule, and fee structure. Multi-state operators face a calendar of deadlines with no single source of truth.
most inventory and POS platforms track your sales — not your license renewal dates. PermitsPilot fills that critical compliance gap.: most inventory and POS platforms track your sales — not your license renewal dates. PermitsPilot fills that critical compliance gap.
Complete Coverage
Every cannabis credential — tracked in one place.
From your state retailer license to each employee's worker permit, PermitsPilot manages every expiry date in your operation.
State Business License
Retailer, cultivator, manufacturer, or distributor license
Local Municipal Permit
City or county operating permits — often on a different schedule than state
Employee Worker Permits
Agent permits and badges required per employee in most states
Delivery Vehicle Permits
Delivery authorization permits with vehicle-level tracking
Security Compliance Cert
Annual security plan approvals and compliance certifications
Add Any Credential
Custom fields for state-specific requirements and local permits
Smart Automation
See the AI in action
Our specialized AI doesn't just "read" your documents — it understands the regulatory context. It locates expiration dates, permit numbers, and issuing authorities across thousands of different document formats.
Upload any format
PDF, PNG, JPG — high res or a quick phone photo.
Automatic Extraction
Our models extract key dates with 99% accuracy.
Verified & Tracked
Confirm the data once and let the reminders take over.
LICENSEE: PermitsPilot Demo Corp
ADDRESS: 1234 Innovation Way, Suite 100
This permit is granted pursuant to Municipal Code §12.40 and authorizes the holder to operate a commercial establishment at the address listed above. The permit holder shall comply with all applicable federal, state, and local regulations governing the operation of the licensed premises.
This permit must be displayed in a conspicuous location on the premises at all times. Failure to renew prior to the expiration date may result in fines, suspension of operations, or revocation of the permit. Transfer of this permit requires prior written approval from the issuing authority.
PERMIT NUMBER: XP-99821-2026
EXPIRATION DATE: DECEMBER 31, 2026
The compliance gaps that shut operators down. We help you close them.
Automated State & Local Extraction
Upload your DCC, LCRB, or MED license. Our AI identifies the specific license type and expiration date, removing manual entry risk.
Regulatory Deadline Protection
In an industry with zero-tolerance for lapses, our multi-channel alerts (Email + SMS*) ensure your state and local permits are always renewed on time.
*SMS notifications are currently supported for US and Canada (+1) phone numbers only.
Supply Chain Visibility
Track credentials across every dispensary, grow facility, and distribution hub. Group permits by facility type so you stay compliant across your entire operation.
Regulator-Ready Audit Logs
Export your full permit history in seconds for state agency audits, license transfers, or corporate due diligence.
Renewal Activity
Real-timeEmail Notification Sent
To: compliance@greenlead.com
60 Days Prior
SMS Alert Delivered
Status: Confirmed
30 Days Prior
Task Assigned
Brittney F. assigned renewal to Taylor F.
Today
Don't let a missed renewal date shut down your dispensary.
Start your free 14-day trial. No credit card charged until trial ends.
Frequently Asked Questions
Our commitment to you.
"We didn't build PermitsPilot just to track documents. We built it to protect the businesses that anchor our communities. When a permit is missed, it's not just a fine—it's a threat to a business's doors staying open and its people staying employed. Our commitment is to give every operator the 'co-pilot' they need to eliminate compliance anxiety for good."
Brittney & Taylor, Founders, PermitsPilot