What licenses can PermitsPilot track for contractors?

PermitsPilot tracks all license types contractors carry: state contractor licenses, business licenses, surety bonds, trade licenses (electrical, plumbing, HVAC, etc.), and workers' compensation certificates. Upload any document and AI extracts the expiration date automatically.

How far in advance will I get renewal reminders?

You set the schedule. Most contractors configure reminders at 90, 60, and 30 days before expiration. PermitsPilot sends email and SMS alerts (US/Canada only) on your chosen timeline so you're never caught off guard.

Which countries are supported for SMS?

SMS notifications are currently supported for US and Canada (+1) phone numbers only. Email notifications are available globally on all plans.

Can I track licenses for multiple crews or job sites?

Yes. PermitsPilot supports multiple locations and team members. Track every license for every site and every trade in one unified dashboard.

For Contractors

Contractor License & Bond Expiration Tracker.

Contractor licenses, surety bonds, and trade certs expire on different schedules. PermitsPilot tracks every one and alerts you before renewals are due.

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app.permitspilot.com/permits

Contractor Licenses

8 Active 2 Expiring

General Contractor License

Expires Apr 30, 2025

Expiring Soon

Surety Bond — $500K

Expires Dec 31, 2025

Active

Electrical Trade License

Expires Nov 15, 2025

Active

Drop a license PDF — AI extracts dates instantly

Google Gemini

AWS

Stripe

Twilio

One lapsed license can end the job —
and your business.

Regulators don't send warnings. They send fines, stop-work orders, and revocations.

$1,000–
$1,500/day

Fines per offense in some states for operating with an expired license

Missing a renewal means you lose the right to file mechanic's liens — your last resort for unpaid work

Existing contracts become legally voidable — clients can demand their money back

Reinstatement takes weeks to months, plus late fees of 10–25% on top of the renewal cost

Complete Coverage

Every license a contractor carries — tracked in one place.

Stop managing a half-dozen spreadsheet tabs. PermitsPilot centralises every credential your business depends on.

Contractor License (State)

General, specialty, and sub-contractor licenses

Business License

Municipal and state operating licenses

Surety Bond

Annual bond renewals with expiry tracking

Trade Licenses

Electrical, plumbing, HVAC — per employee

Workers' Comp Certificate

Insurance certificates with renewal alerts

Add Any License Type

Custom fields for any credential your state requires

Smart Automation

See the AI in action

Our specialized AI doesn't just "read" your documents — it understands the regulatory context. It locates expiration dates, permit numbers, and issuing authorities across thousands of different document formats.

Upload any format

PDF, PNG, JPG — high res or a quick phone photo.

Automatic Extraction

Our models extract key dates with 99% accuracy.

Verified & Tracked

Confirm the data once and let the reminders take over.

MUNICIPAL OPERATING PERMIT

LICENSEE: PermitsPilot Demo Corp

ADDRESS: 1234 Innovation Way, Suite 100

This permit is granted pursuant to Municipal Code §12.40 and authorizes the holder to operate a commercial establishment at the address listed above. The permit holder shall comply with all applicable federal, state, and local regulations governing the operation of the licensed premises.

This permit must be displayed in a conspicuous location on the premises at all times. Failure to renew prior to the expiration date may result in fines, suspension of operations, or revocation of the permit. Transfer of this permit requires prior written approval from the issuing authority.

PERMIT NUMBER: XP-99821-2026

EXPIRATION DATE: DECEMBER 31, 2026

Extracted: XP-99821-2026

Extracted: 2026-12-31

Built for contractors who can't afford compliance mistakes.

Trade License Smart Extraction

Upload your GC, HVAC, Plumbing, or Electrical licenses. Our AI identifies the trade class and expiration date, so your permit data is always organized and export-ready without manual entry.

Bid-Protection Alerts

Don't lose a contract due to an expired surety bond or worker's comp cert. We'll notify you via email and SMS* at 90, 60, and 30 days out so you have time to renew before the next bid submission.

*SMS notifications are currently supported for US and Canada (+1) phone numbers only.

Multi-Site Crew Management

Track licenses across multiple crews and job sites from a single hub. Verify that every sub-contractor and team member is compliant before they step onto the site.

Compliance Packet Exports

Instantly bundle and export your current trade licenses and bonds into a single PDF for insurance audits or project RFP responses.

Renewal Activity

Real-time

Email Notification Sent

To: ops@acme-contracting.com

60 Days Prior

SMS Alert Delivered

Status: Confirmed

30 Days Prior

Task Assigned

Brittney F. assigned renewal to Taylor F.

Today

Never lose a job to a lapsed license again.

Start your free 14-day trial. No credit card charged until trial ends.