Rental Property Compliance & Permit Tracker.
Rental licenses, certificates of occupancy, and lead certifications expire on different schedules across every property. PermitsPilot tracks every permit and alerts you before renewals are due.
Property Permits
Rental Business License — 142 Oak St
Expires Mar 31, 2025
Certificate of Occupancy — 77 Pine Ave
Expires Dec 31, 2025
Lead Certification — 55 Maple Dr
Expires Aug 1, 2025
Drop a permit PDF — AI extracts dates instantly
An expired rental license is more than a fine —
it's a legal liability.
Municipalities are tightening enforcement. The consequences of a lapsed permit affect your income, your tenants, and your insurance.
Philadelphia fines for operating with an expired rental license. Montgomery County, MD charges $500–$750 per violation.
In California and Texas, an expired certificate of occupancy can trigger fines of $1,000–$2,000 per day
While your license is lapsed, you may lose the right to collect rent or evict tenants — even for non-payment
Insurance carriers can refuse claims for incidents that occurred at a property while the rental license was lapsed
Complete Coverage
Every permit your properties require — tracked in one place.
Each property can hold a different set of permits on different schedules. PermitsPilot manages all of them so nothing falls through the cracks.
Rental Business License
Per-property licenses required in many municipalities
Certificate of Occupancy
CO renewals and periodic safety inspections
Lead Certifications
RRP certifications and lead inspection records
Fire Safety Permits
Annual fire inspections and sprinkler certifications
Business License
Property management company operating licenses
Any Custom Permit
Elevator certs, pool permits, zoning variances — anything
Simple Workflow
One dashboard for your entire portfolio.
Upload any document — AI extracts the dates
Drop in a PDF, PNG, or JPG. Our AI reads your permit and pulls out the expiration date automatically.
Reminders before permits expire — not after
Get email and SMS alerts days or weeks ahead. You choose the schedule; we'll take the tracking off your plate.
Every location, one dashboard
See all permits across every property in one place. No more spreadsheets, no more guessing.
Built for portfolios that can't afford a missed renewal.
Automated Rental License Extraction
Upload your municipal rental licenses, lead certs, or COs. Our AI identifies the property address and expiration date, removing the manual data entry bottleneck.
Portfolio-Wide Expiry Alerts
Stay ahead of $300/day fines with automated email and SMS* reminders. We'll notify you weeks before any property's license or safety permit lapses.
*SMS notifications are currently supported for US and Canada (+1) phone numbers only.
Unified Portfolio Health View
Each property in your portfolio holds its own permits with its own renewal schedule. Monitor your entire multi-unit operation from a single compliance dashboard.
Due Diligence Exports
Instantly download your full permit register for insurance audits, property transfers, or annual investor reporting.
Renewal Activity
Real-timeEmail Notification Sent
To: permits@urbanproperties.com
60 Days Prior
SMS Alert Delivered
Status: Confirmed
30 Days Prior
Task Assigned
Brittney F. assigned renewal to Taylor F.
Today
Never pay a fine for a lapsed permit again.
Start your free 14-day trial. No credit card charged until trial ends.
Frequently Asked Questions
Our commitment to you.
"We didn't build PermitsPilot just to track documents. We built it to protect the businesses that anchor our communities. When a permit is missed, it's not just a fine—it's a threat to a business's doors staying open and its people staying employed. Our commitment is to give every operator the 'co-pilot' they need to eliminate compliance anxiety for good."
Brittney & Taylor, Founders, PermitsPilot